Chandigarh Accountant General : Guidelines For DDOs For Preparation of NDC Cases

Name of the Organisation : Principal Accountant General (cag.gov.in)
Type of Facility : Guidelines For DDOs For Preparation of NDC Cases
Location : Chandigarh

Website : http://aghr.cag.gov.in/default.asp

Guidelines for DDOs for preparation of NDC Cases in respect of Long Term Advances:
Do’s :
1) GPF A/c No and series be mentioned on the sanction/debit vouchers/recovery schedules to link up the cases and also in the correspondence with this office.
2) Copy of sanction may be submitted separately for each loan case for issue of NDC.
3) Date(s) of drawl of loan/Debit may be recorded on each NDC case or on the detailed statement of month wise recoveries.
4) Penal interest at the prevailing rates be calculated for delayed recoveries/non recoveries/non recoveries. Calculations of interest as well as penal interest be checked and verified from the Accounts Officer/Section officer of concerned department. Interest be calculated on reducing balances mentioned in each case.
5) The interest should be calculated at the rates prescribed at the time of sanction of the advance. Interest may also be calculated for the month in which the advance has been drawn.
6) Voucher number and Date as provided by the Treasury Officer and DDO must be quoted correctly to link up and speedy processing of the case.
7) Consolidated recovery statements duly verified by Accounts Officer/Section Officer for all the installments should be sent to this office after the recovery of Principal amount along with interest and panel interest, if any.
8) In case of second or subsequent loan, the enhanced rate i.e., 1% over and above the normal rate is applicable which may also be taken into account.
9) DDO must not wait for the retirement of the loanee. This results in delay in finalizing and release of retiral benefits due to non settlement of NDC case for long term advances, which are not generally processed in the DDO for settlement.
10) Recovery statement be prepared in the correct format and sent to this office
11) For early issuance of NDC, correct monthly posting is necessary. Therefore, while submitting monthly A/c, GPF A/c number must be mentioned on each loan schedule or challan.
12) As regards, recoveries of loans/advances/interest from the pay of the employees who have joined service on or after 01-01-2006 under the New Pension Scheme and have been allotted PRAN number, a separate schedule on a/c of loan/advances/interest showing details of recoveries from the payshould be supplied along with the monthly pay bill. A dummy a/c number may be got allotted from this office for these employees and may be mentioned against each sanction/debit/credit and recovery schedules to keep the record up to date.

The following classification will help in correct booking of loan vouchers:
GPF 8009-01-101
HBA 7610-51-201-99-0000-51
MCA 7610-51-202-99-0000-51
MA 7610-51-800-97-0000-51
Com. A 7610-51-204-99-0000-00
HBA -Interest 8658-00-111-00-0049-99
MCA -Interest 8658-00-111-00-0049-98
MA -Interest 8658-00-111-00-0049-95
Com.A -Interest 8658-00-111-00-0049-96
Wheat. Adv 7610-51-800-99-0000-00
Festival Adv. 7610-51-800-98-0000-00

14) The information called for by this office, be relevant and supplied immediately.
15) DDO’s Official telephone No. should also be mentioned in the NDC Cases.
16) The recovery schedule of interest may be prepared separately.

Donot’s :
1. Recovery of interest should be started immediately after the principal is recovered.
2. Sanctions/credit schedules and debits should not be sent without GPF A/c nos., and dummy no. in the case of employees covered under the New Pension Scheme.
3. NDC cases of DDOs should not be sent by the Loanees directly rather these should be routed through their controlling officer.
4. NDC cases of HBA should not be sent with details of separate installments; rather consolidated recovery statement of all the installments should be prepared.
5. Sanctions other than the case for which NDC is required should not be sent to this office.

Problems :
1. GPF account Number is not recorded on the sanctions/debits/recovery schedules and challans by the DDOs.
2. HBA cases are sent to this office giving details of each instalment of the HBA. A consolidated recovery statement should be prepared for all installments of House Building Advance.
3. Interest is not being recovered soon after the completion of recovery of principle amount.
4. Details of interest recoveries are not supplied by the DDOs and are not verified by the Section Officer/Accounts Officer of the concerned department
5. Interest is not calculated from the date of drawal of the loan on reducing balance method.
6. Date of drawal of each advance is not mentioned.
7. Whether the loan is taken for the first time or next time is not mentioned in marriage advance cases.
8. Misclassification of recoveries by the DDOs. For example, on the face of voucher the amount is shown under HBA where as the schedule in support there of is found for MCA, MA, Computer Advance etc.
9. Only forwarding letter for issue of NDC is sent without enclosing the NDC Case, complete in all respect.

Contact us :
Principal Accountant General (A&E), Haryana, Chandigarh
Plot No. 4 & 5, Dakshin Marg
Sector 33-B, Chandigarh – 160020