Rajasthan Tax : Online Export Forms VAT & CST

Name of the Organization : Rajasthan Department of Commercial Taxes (rajtax.gov.in)
Type of Facility : Online Export Forms VAT & CST
Location : Jaipur

Website : http://rajtax.gov.in/

Rajasthan Commercial Taxes Department Related Content:
File ET/ LT Returns Online: https://www.indianjobtalks.in/25795.html
VAT Dealers Registration: https://www.indianjobtalks.in/25770.html
File VAT Returns Online:https://www.indianjobtalks.in/25728.html
New User Registration:https://www.indianjobtalks.in/25721.html
Online RIPS Facility: https://www.indianjobtalks.in/25762.html
Update Dealer Data: https://www.indianjobtalks.in/25750.html
Online CST System: https://www.indianjobtalks.in/25772.html
Pay Taxes Online: https://www.indianjobtalks.in/5785.html

Online Export Forms (VAT and CST ) :
Procedure to make use of online Export Forms (VAT and CST) Facility is very simple. A computer with internet connectivity is required for the purpose. There are four steps to make use of online Export Forms (VAT and CST) Facility.

These steps are :
Step 1 : Registration on the Website
Step 2 : Login
Step 3 : One time request for permission to make use of online export forms
Step 4 : Online submission of export Forms and uploading the export details (.csv files)
Step 5 : Acknowledgement Generation
Step 6 : View export Details
Step 7 :Generation of export Form Online

Step-1 Registration on the Website :
** To register on web site, connect to Internet and write URL in the address bar as : http://rajtax.gov.in
** To get registered on the website click “New User** Sign-up”.
** A new screen will open up. This screen displays the details required to be filled by the dealer for registering on the web portal. Please enter the details on the screen as per the instructions given in the table below.
** After filling up the details, please click on submit. Details will be verified by the system and then a successful sign-up message will be displayed on the screen itself. This sign-up process is one time requirement. Once the sign-up is completed successfully, dealer can log on into the web portal with his TIN and password as set up above.
** Now dealer can use the login Id to login into the web portal.

Step-2 Login :
A dealer registered on the web site is required to login for the purpose of making online payment.

Process of login is as under :
Connect to Internet and open the website http://rajtax.gov.in
1. Enter your TIN.
2. Enter the password that you entered at the time of sign-up.
3. Select Type as “Dealer”.
4. Login

Step-3 One time Request for permission to make use of of e-export forms :
Note :
Dealer must be registered under CST act to generate CST-Form H.
Once you have successfully logged on the web portal, click on “Opt for export form (VAT and CST)”.

This section describes the process flow for one time permission :
** After clicking on “Opt for Export Forms (VAT and CST)” link, following screen would appear as shown in screen-6
** On Click of submit button, dealer’s request would be sent to his respective assessing authority by the system itself and dealer would get the screen as shown below in screen-7.
** Once the request for Online Usage of Export Form is approved by the assessing authority, dealer will be intimated by the message informing that his request for Export Form has been approved or rejected. Dealer can view the message in e-communication >> view received messages
** On clicking the message, screen would appear displaying the message sent by the concerned assessing authority.
** Now the dealer can fill the details of Export form online issuance.
** Once the dealer has opted for online Export Form (VAT and CST), he cannot re-submit the request. On the click of “Opt for Export Form (VAT and CST)” below screen will appear :
** If in case assessing authority has not processed the task for approval or rejection of the Export Form(VAT and CST) request and the dealer tries to upload the export details

Step- 4 online submission of Export Forms (VAT and CST) and uploading the export details :
After approval of one time request, dealer has to download the template for Export form from the web portal to fill the bill wise export details.
Once the sheet is ready then dealer would need to validate the data offline. On the click of validate button a pre-defined set of validations would be executed which compile the sheet and in case no error found then system would generate an upload sheet.

Note :
1. Template would check the following points :
a. Duplicate entry should not be filled in to the template (Check would be based on Invoice date, Invoice No. and seller TIN)
b. Purchase order date should be less than or equal to the Invoice date.
2. For every quarter for which the dealer needs the Export Forms, he has to declare details of his export for which Export forms are required.
3. System would allow dealer to upload the details for a quarter before completion of the Quarter period (3 Months).
4. The system would have a cut-off on end date for uploading the export details per quarter. The dealer would need to submit the export details before the due date of annual return VAT-10A, if any dealer tries to upload any form after the due date then the dealer would be allowed to upload the template but his forms will be rejected and the dealer would be asked to contact his Assessing Authority for forcefully approval of the same.
5. Assessing Authority would be having the provisions to forceful Approval or Rejection of the forms after verifying the due facts.
6. The dealer would have the option of viewing the uploaded sheet; deleting the sheet (if any change is required prior to full and final submission). Once the dealer confirms final submission, system would generate an acknowledgement receipt for the same. Further no changes would be permitted to the uploaded sheet for that Quarter for which acknowledgement has been generated.
7. Dealer may upload the export details for N number of times for a specific quarter as per the need basis.
8. The system would check for the duplicate entry against the previous forms already uploaded for that same quarter (Check should be based on Invoice date, Invoice No. and seller TIN)

Following is a sample template for uploading the export details :
** Select the Financial Year
** Select the Quarter
** Generate acknowledgment
** Upload the Export Form

After uploading the template click on submit button to submit the Export Form.

The dealer would have the option of viewing the uploaded sheet; deleting the sheet (if any change is required prior to full and final submission. Once the dealer confirms final submission, dealer would be issued an acknowledgement receipt for the same. Further no changes would be permitted to the uploaded sheet (Screen 15-16)

Step-5 Acknowledgement Generation :
Once the dealer submits the Export details online, an acknowledgement receipt would be issued. The dealer would not be allowed to change or delete the export details once the acknowledgement receipt is generated.

Within 24 hours system would check the following defaulter status and would proceed further :
1. Once the dealer submits the export details online, system would initiate a batch process after certain time interval and check following points :
** Purchaser should not be a Return defaulter or Payment defaulter till last quarter for which he has applied Export form.
** Return and Payment defaulter status would be checked starting from 01-Apr-2012 (Quarter-I of FY – 2011-12 onwards).
** Purchaser and seller both should have filled Dealer Data Updation if they fall into that category.
** Seller should not be a non filer for more than 2 years.
** Seller should not be a cancelled dealer.
** Assessment should have not been initiated for that respective period for which dealer is applying for Export Form.
** In case Purchase value is higher than Total value of schedule II then the forms will be rejected and the dealer would be asked to visit to his Assessing authority for further action.
2. After all such validation if system found that export details are correct against all the above mentioned conditions then system would approve the application and generate Export Form online for each invoice separately. The dealer would not be allowed to change or delete the export details once Export Form is generated.
3. After auto approval or rejection a message would be sent to the dealer’s account to inform him about the approval or rejection of the forms.
4. Task would be generated for printing the Export forms for all the transactions made by the exporter (Rajasthan Dealer).

5. Book no. and Series no. should be system generated. Format would be as follows :
a) For VAT-Form 15 :
** Book no. – RJ/V15/2011-2012
** Serial no. – 000000001

b) Form CST-Form H :
** Book no. – RJ/H/2011-2012
** Serial no. – 000000001

Step-6 View Export Details :
Click on Generate Acknowledgment to generate duplicate Receipt
Click on Radio Button to View the export form.
:After approval or rejection (in case of return defaulter/ payment defaulter/negative dealer) of export form, message will appear in dealer’s login
Step -7 Generation of Export Form Online

For More Details, Click Here :https://www.indianjobtalks.in/uploads/25804-e_Export.pdf