MOIA : Get Recruiting Agents Registration Certificate

Name of the Organization : Ministry Of Overseas Indian Affairs (moia.gov.in)
Type of Facility : How to get Recruiting Agents Registration Certificate from MOIA?
Location : Delhi

Website : http://moia.gov.in/

Guidelines for Registration as RAs :
The Emigration Act, 1983 (Section 10) requires that those who wish to recruit Indian citizens for employment abroad shall register themselves with the registering authority i.e., the Protector General of Emigrants (PGE).

The fee prescribed (Rule 7) for registration is Rs. 25,000/-. Initially, the Registration Certificate (RC) is valid for a period of five years.

The applicant is required to deposit Bank Guarantee of Rs.20 Lakhs.

To improve and streamline the procedure for processing of fresh applications for registration as recruiting agent under the Emigration Act, it has been decided that with effect from 1st April, 2007, the fresh applications for registration as recruiting agent will be submitted to the respective Protector of Emigrants as per their territorial jurisdictions, who will do the initial scrutiny to verify the completeness of the applications and forward the same to the Ministry along with all the documents

Including:
** The POE Inspection Report of the premises of the proposed office of the RA and
** The police report (RCC) on verification of character and antecedents of the applicants.

In cases where validity of an existing RC has already expired and could not be renewed for any reason, the RA concerned can seek fresh registration if he or she wants to continue the recruitment business. In such cases of re-registration, no inspection of premises or verification of antecedents is insisted on if there is no change in the address or ownership, if the time gap is not much

Download Application Form Here :
https://www.indianjobtalks.in/uploads/14813-registration_ras_form.pdf

Guidelines for Recruiting Agents (RAs) :
** The holder of the Registration Certificate shall conduct business under signatures and seal of the director/partners/proprietor and the certificate shall not be transferable.
** A photocopy of this registration certificate shall be prominently displayed at a conspicuous place in the premises of the business. Also a copy attested by the registering authority with an endorsement of having authorized the recruiting agent to carry on the business at additional premises, if any, shall be displayed at conspicuous place in the business premises of such Branch Office. Original Certificate shall be produced on demand by the emigration authorities/law-enforcing authorities and employer.
** The holder of the certificate shall normally conduct the business from the place indicated in the application for registration. For opening a Recruitment Center at a place other than the place indicated in the application, the holder of the certificate has to obtain the prior approval of the Registering Authority.
** The holder of the certificate shall not employ sub-agents for the purpose of conducting or carrying on his business.
** The holder of the certificate shall not charge more than the prescribed fee from the emigrants and also adhere to prescribed standard wages.
** The holder of the certificate shall maintain the following permanent records at his place of business.
** A Register of receipt of charges from emigrants recruited, in the form of an original, a quittance Roll containing the signature of each emigrant from whom the charge has been received. Each such Register shall be maintained, with reference to a demand for recruitment.
** A Register and record of the amounts and Pre-paid Ticket Advices, along with their photo copies received from the employers, identified demand-wise, should be maintained.
** A Register containing details of expenses incurred on recruitment of emigrants demand-wise supported by documents should also be maintained.
** Individual folders for each employer whose demands of labor, the holder of the certificate has processed, proposed to process or is processing.
** Bio-data (giving full particulars including name, address, age, skill, experience and name, also name and address of next of kin) of each emigrant recruited by the holder of the certificate.
** Copies of employment contracts of each emigrant as authenticated by the Protector of Emigrants.
** Original demand, power of attorneys and correspondences with the employers.
** All documents relating to recruitment of emigrant including office copies of all advertisements issued, letters to interviews and correspondence with the applicant’s original award sheets leading to the selection, names and address of persons involved in the selection process, copies of letters of appointments, trade-testing particulars, etc.
** A Register of visas received from the employers, giving separate account of block and individual visas.
** A Register of claims for compensation for injury or death made by the emigrant or heir dependents, recruited by the holder of the certificate giving the name, address of the emigrant, emigration number, country of employment, nature of injury or death, as the case may be, date of accident, name and address of the recipient, name and address of the employer, and the receipt in original in token of having made the payment of compensation be pasted.
** Such other records as may be required to be maintained by the registering authority.
** That the holder of the certificate shall furnish return of the preceding month in Form IV by the 10th of the succeeding month.
** That copies of advertisements for recruitments of the emigrants shall be filed with the Protector of Emigrants.
** That recruiting agent shall not charge the repatriation expenses from the emigrant.

The holder of the certificate shall :-
** Provide details of employment, including contact conditions, to the intending emigrants before recruitment;
** Endeavor to ensure proper reception of the emigrant by the employer in the country of employment;
** Endeavor to ensure that subsequent to the employment, the employer shall not alter the terms of the employment contract;
** Endeavor to ensure that the employer takes timely action for renewal of documents authorizing the stay of the emigrant in the country of employment;
** Facilitate amicable settlement of disputes between the employer and the emigrant;
** Issue receipt for the payments received from the emigrant;
** Issue only such advertisements that are genuine and factually correct and shall refrain from any inducement or misrepresentation in this regard;
** Ensure that the employer observes the terms and conditions of the employment contact.

The holder of the certificate shall maintain :-
** Office premises of not less than fifty square meters of built-up area, having a waiting hall for at least thirty persons, a room for the purpose of conducting interview and and office space equipped with furniture, photocopier, telephone with subscribers truck dialing and international dialing facility, fax, computers and other office amenities as may be specified by the registering authority by order in writing;
** Work stations for the office personnel;
** Internet facility, email accounts and a web portal containing detailed information about the recruiting agent, the validity status of the registration certificate, the services offered , the cost of services, the mode of payment of service charges, the remedies available to emigrants for redressal of grievances, vacancies available along with the details of the jobs, the employers and the contract conditions as well as the recruitments made in the past with such particulars as the registering authority may specify by order in writing;
** Adequate and duly trained staff;
** A signboard, to be displayed in front of the business premises or so fixed that it is conspicuously visible to the public from outside the office premises indicating the name and the registration number of the recruiting agent and the year of registration;
** Arrangements for skill testing for the trades for which he recruits the intending emigrants.

For More Information & Downloads, Click Here :
http://moia.gov.in/services.aspx?ID1…=120&mainid=73