egroops.kerala.gov.in : Society Registration Procedure

Name of the Organization : Kerala Registration Department (egroops.kerala.gov.in)
Type of Facility : How to register society in kerala?
Location : Thiruvananthapuram

Website : http://egroops.kerala.gov.in/

Society Registration Department :
Egroops – An online software system developed by the Centre for Development of Imaging Technology(C-DIT) for the effective registration of Societies to the public.

Login :
All the users can enter the egroops software through the login option provided on the main screen of the software. Here the different users have to type their user names and password and click the login button to enter the software.

New society registration : http://egroops.kerala.gov.in/

The Society Registration Department has two user types
** Society Clerk
** Society Registrar

Login Screen :
Authorized users can enter the E-Groups software through the login option provided in the main screen of the Software. Here users have to type their user name, password and click the LOGIN button.
When the user login for the first time, he is redirected to the change password
After changing the password the user can use that password for further logins.

Society Clerk:
The inbox of the Society clerk officer consist of different three sections.
**  New Registration
**  Rejected Applications
**  Expired Applications
**  Returns Filing

1. New Registration :
Public those who submitted the application of new registration of society are under this new registration head in the inbox of society clerk. By clicking a particular application link, the society clerk will be directed to a page which is new registration application that forwarded by the public. The clerk can verify the application, enter the society registration act and upload the memorandum of association of society then by clicking the next button application has redirected a new page of member’s details entry. After the completion of member’s details entry and then select the option of verified and found correct or verified and found defective then by clicking the submit button the application form forward to the inbox of district society registrar .

2. Rejected Application :
Society registrar has submitted the application of rejected new registration applications are under this rejected application head in the inbox of society clerk. By clicking the particular application new registration form will displayed correct the application form and forward to the district society registrar as in the same case of new registration. Other wise if you have delete the application by selecting the check box of the corresponding application and then delete link will click the corresponding application will delete from rejected application head in the inbox of the society clerk.

3. Expired Application :
public has submitted the application of new registration, but the public can’t attend the interview time, after the 30 days the applications are under this expired application head in the inbox of society clerk. By clicking the particular application new registration form will displayed the application form and forward to the district society registrar as in the same case of new registration. Other wise if you have delete the application by selecting the check box of the corresponding application and then delete link will click the corresponding application will delete from expired application head in the inbox of the society clerk.

4. Returns Filing Application :
The society had get user name and password after the registration. Using this username and password the society secretary can file the documents through online. Society Secretary submitted the application of returns filing of society are under this Returns Filing head in the inbox of society clerk. By clicking a particular application link, the society clerk will be directed to a page which is returns filing page that forwarded by the society secretary. The clerk can verify the returns filing application and forwarded to the Registrar of the Society Registration.

Society clerk login the menu bar contain following menu bar option Society Registration and Society Report

Society Registration head contains following sub links New Registration, Returns filing, Society Details etc.

1. New Registration : –
For public does not fill the application forms online, the society clerk has to enter the application details through this option on the basis of hardcopy or soft copy of memorandum of association, the clerk can enter the details of society registration and upload the memorandum and bylaw of the society and then forward to the society registrar.

2. Returns Filing : –
After the registration of Society has to file their list of office bears, New Address, Account statement and Byelaw Amendment in the district society registration office. This filing can be generated by selecting the Society Registration option of the Returns File Menu in the inbox of the clerk. Then the clerk is directed to the Returns Filing page as shown below. Then the clerk will enter the details of date of filing, Document Description, Date of Annual Meeting, Remarks by clerk and upload the filing document then the clerk will forward to the district society registrar.

3. Society Details : –
The clerk has to view the society details by selecting the Society Registration option of the Society Details Menu in the inbox of the clerk. Then the clerk is directed to the Society details page as shown below.

Society Registrar:
The inbox of the Society Registrar consist of different two sections.
** New Registration Application
**  Return Filing Applications

1. New Registration Application : – Society Clerk those who submitted the application of new registration of society are under this new registration application head in the inbox of society registrar. By clicking a particular application link, the society registrar will be directed to a page which is new registration application that forwarded by the clerk. The registrar can verify the application and select the option approve or rejected then click the submit button,

Registrar is selecting the option approve then to click the submit button the new page is displayed that shows print receipt button and application is successfully submitted.

Click the print receipt button then shows the registration certificate, cash receipt and acknowledgement receipt for the user name and user password of the society user login in PDF format that can take the print, if the registrar is clicking the close button the page will directed to home page of the society registrar, Fig as shown below.

2. Returns Filing application :
Society Clerk those who submitted the application of returns filing of society are under this returns filing application head in the inbox of society Registrar. By clicking a particular application link, the society registrar will be directed to a page which is returns filing application that forwarded by the society clerk. By clicking particular returns filing application that will shows all the details of filing then the registrar verify the document details and then click the submit button a new page is displayed that will shows the returns file successfully submitted, fig as shown below. Society Registrar login the menu bar contains following menu bar option Society Registration, Society Report and master as shown below Society Registration head contains the sub link is Society Details fig. as shown below

Society Details :
The Society Registrar has to view the society details by selecting the Society Registration option of the Society Details Menu in the inbox of the registrar.

User Creation :
The society registrar can create user accounts for society clerk through the User Creation option provided in the Master Menu as shown below.

Report Generation :
The Society Registrar and Society Clerk can view different reports under the Reports Menu in the Inbox.

Society Register :
This report shows the details of registered society and also include the details of return file.

Daily Report :
This report shows the daily cash collection of the society registration.

Daily Registration Report :
This report shows the daily registration of the society

Society Status : http://egroops.kerala.gov.in/